A client of AlphaStaffHCM™ is seeking a friendly, organized, and proactive Receptionist / Administrative Assistant to be the first point of contact for one of our key clients located in Bartow, Florida, an industrial maintenance company focused on providing high-quality products and services, and excellent service and support to its clients. This role offers a steady 5-day workweek and a close-knit, family-like environment. In this role, you’ll keep daily operations running smoothly while creating a welcoming experience for clients, visitors, and staff. This client is a professional services and new construction company that has been in business for over 20 years.

The standard work hours are Monday through Friday, 7:00 AM to 3:30 PM

Responsibilities include, but are not limited to:

• Greet and direct visitors, clients, and vendors in a professional and courteous manner
• Answer, screen, and route incoming phone calls and emails
• Manage calendars, schedule meetings, and coordinate conference room bookings
• Prepare correspondence, reports, presentations, and other documents as needed
• Maintain organized filing systems (both physical and digital)
• Order and manage office supplies and vendor relationships
• Assist with onboarding logistics for new employees
• Process incoming and outgoing mail and packages
• Support senior staff and various departments with administrative tasks on an as-needed basis
• Ensure the reception area and common spaces remain clean and presentable

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 1–2 years of experience in a receptionist, administrative, or customer-facing role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and a positive, team-oriented attitude
• Experience with phone systems and office equipment
• Bilingual Spanish is a plus.

Location: Bartow, FL

Compensation, Perks, and Benefits

• Hourly range: $18-19 per hour depending on experience.
• This position is non-exempt. On occasion, you may be asked to work beyond the standard 40 hours to meet demands. In these instances, you will receive compensation of one and one-half times your regular hourly wage for all time worked in excess of 40 hours.
• Medical, dental, and vision plans to support your well-being.
• 401k with up to 4% match.
• GAP Insurance to offset out-of-pocket costs such as hospitalizations, surgeries, and emergency room visits.
• Life and Disability Insurance including employer-paid basic life and AD&D insurance, long-term and short-term disability plans.
• Flexible Spending Accounts (FSA) to manage healthcare and dependent care expenses efficiently.
• Pet Insurance and Discounts with VPI Pet Insurance and Pet Assure discounts to help care for your furry friends.
• Legal Assistance and ID Protection through Hyatt Legal Plans for legal assistance, identity monitoring, and theft restoration services.
• Employee Assistance Program offering support through the Health Advocate program for personal and work-related issues.
• Exclusive Discounts on various services and products, including payroll deduction for MetLife auto and home insurance.
• Paid vacation, holidays, and personal time off.

Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.