At AlphaStaffHCM, we believe that precision is the backbone of trust. We are seeking a meticulous and analytical Reconciliation Analyst to join our team.

In this critical role, you will ensure the integrity of our financial operations by verifying that every transaction in our billing system aligns perfectly with business partner payments and client billings.

Salary range: $27.88 to $32.69 per hour.

If you have a sharp eye for detail, a passion for problem-solving, and "expert" is your middle name when it comes to Excel, we want to talk to you.

What You’ll Do: is not limited to

• Balance the Books: Compare and reconcile benefit plan insurance carrier invoices against client billings to ensure 100% accuracy.
• Investigate & Resolve: Dive deep into the data to research and resolve discrepancies between billings and invoices.
• Collaborate: Partner closely with the Benefit Administration team to clear outstanding reconciliations and streamline workflows.
• Drive Payments: Prepare and manage carrier payment requests within Salesforce.
• Be the Point of Contact: Provide exceptional support to insurance carriers and ensure all carrier data remains current and accurate.
• Audit & Improve: Self-monitor your work for quality assurance and assist the Team Lead with special projects and strategic reconciliation activities.

What You Bring to the Table

• Excel Mastery: You are a pro with VLOOKUPs and Pivot Tables. (Note: An Excel assessment is part of our interview process.)
• Analytical Mindset: You can define complex problems, analyze situations logically, and draw valid, actionable conclusions.
• Accounting Fluency: A solid grasp of general accounting principles.
• Communication Pro: Excellent verbal and written skills with a knack for diligent follow-up.
• Independence: Highly organized and able to exercise professional judgment while working autonomously.
• Bonus Points: Prior experience in benefits/payroll administration, or specific familiarity with FSA, HSA, and COBRA.

Skills & Competencies

• Excel Mastery: Advanced proficiency in Excel (VLOOKUPs, Formulas, and Pivot Tables) required to manage financial data; candidates will be required to complete an assessment.
• Analytical Problem Solving: Ability to logically define complex problems, identify root causes, and determine actionable solutions.
• Accounting & Financial Fluency: Solid understanding of general accounting principles to ensure precision in reviewing invoices, billing data, and reconciliations.
• Communication & Support: Excellent verbal and written skills with a focus on diligent follow-up and providing solutions-focused support to internal teams and clients.
• Autonomy & Professional Judgment: Highly organized with the ability to work independently, take ownership of tasks, and apply sound judgment in reconciliation activities.
• Collaborative Mindset: Proven ability to work effectively with cross-functional partners, including Payroll, Billing, and Client Technology.
• Technical Familiarity: Comfort navigating HRIS, billing, or benefits administration systems.
• Preferred Experience: Prior experience in benefits or payroll administration (including FSA, HSA, or COBRA) is highly desirable.

Work Environment

This position is primarily office-based, with work performed on a computer in either a corporate office or a remote home office setting.

The role may require using telephones, participating in virtual or in-person meetings, attending company events, and completing training sessions.

The environment is designed to be accessible and inclusive, and reasonable accommodations will be provided as needed to support individuals with disabilities.

What We Offer

We are proud to provide a comprehensive and competitive total rewards package designed to support your health, financial security, and overall well‑being. Highlights include:

Competitive Compensation

• Salary package aligned with experience and market standards.

Robust Benefits Package

• Medical Insurance: More than 80% employer‑covered for employees and approximately 56–66% employer‑covered for dependents (varies by United Healthcare plan).
• Dental & Vision Coverage
• Long‑Term Disability: 100% employer‑paid
• Supplemental Insurance Options
• HSA & FSA Eligibility:
• Includes a $1,000 employer HSA contribution for eligible plans
• Pet Insurance
• Legal Discount Plan
• And more

Retirement Benefits

• 401(k) plan with company contribution

Wellness & Work-Life Support

Your holistic well‑being matters to us. We offer:

• A year‑round wellness event calendar
• Wellness challenges
• Employee Assistance Program (EAP) for confidential support
• Employee discount program
• A culture that encourages balance and personal wellness

Paid Time Off

• Generous PTO
• Paid holidays
• Floating holiday
• Volunteer time off, empowering you to give back

Company Overview:

Since 1997, AlphaStaffHCM has delivered HR outsourcing solutions to thousands of small and medium-sized businesses across the country, as well as some large organizations. AlphaStaffHCM is majority-owned by its management team, giving it the freedom to invest in its employees and client relationships to drive long-term value. With a dynamic, adaptable approach, we continually find the best solutions to meet our clients’ needs. We help our clients improve talent management, compliance, employee benefits, and HR technology by creating tailored solutions. Our experienced leadership team comprises thought leaders in the human capital management and insurance sectors. We are constantly looking for “athletes” – driven and passionate individuals, to join our dynamic team. Our company culture emphasizes diversity and a collaborative environment where everyone’s opinion is valued. As a team, we have one mission: to create Raving Fans with every interaction as we help our clients solve day-to-day human capital challenges better, faster, and smarter.

Disclaimers:

AlphaStaff, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. AlphaStaff, Inc. also prohibits harassment of applicants or employees based on any of these protected categories.

To help ensure a safe, healthy, and productive work environment for our employees and others, to protect company property, and to ensure efficient operations, AlphaStaff, Inc. has adopted a policy of maintaining a workplace free of drugs and alcohol. Employees and applicants may be requested to submit to drug and alcohol testing in accordance with applicable law.

AlphaStaff, Inc. complies with the Family and Medical Leave Act (FMLA) and provides eligible employees with leave as required by law.

AlphaStaff, Inc. also adheres to the Employee Polygraph Protection Act (EPPA), which prohibits polygraph or lie detector testing of employees except where permitted by law.

This job posting is a corporate role within AlphaStaff’s internal team and is not associated with client-facing staffing services but is intended for hiring within our internal operations.

CCPA Notice can be found at: https://www.alphastaff.com/privacy-notice-to-california-job-applicants/